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General Archive of the
Indies

Agreements for the reproduction of documents

Researchers or users of the Archives who wish to make public use of the documents in research, broadcasting, exhibition or any other cultural activity, whether filming for television, commercial publishing or any other public diffusion, must sign an Agreement with the Ministry of Culture.

For this purpose prior contact must be made with the Archive, which will provide the appropriate agreement form relating to the purpose of publication. An application must be made containing the applicant’s personal details, the reference code/catalogue number of the document/s to be reproduced/published and the page/sheet requested, in addition to the title of the publication in which the reproduction is to be included and the name of the publishing institution.

In the resulting publication, the origin of the documents or pictures must be cited in the following way:

  • MINISTRY OF CULTURE, Archive [indicate full name of Archive], Reference Code/ Signature.
  • Example: [MINISTRY OF CULTURE, General Archive of the Indias, ES.41091.AGI/16404.5.11.613//CONTRATACION,5605,N.3].

When publication is outside Spain, the origin of documents or pictures must be cited in the following way:

  • SPAIN. MINISTRY OF CULTURE. Archive [indicate full name of Archive], Reference Code/ Signature.
  • Example: [SPAIN. MINISTRY OF CULTURE, General Archive of the Indias, ES.41091.AGI/16404.5.11.613//CONTRATACION,5605,N.3].



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